The Gawler Agricultural, Horticultural & Floricultural Society Inc. (“GAHFS”) is committed to protecting your privacy and handling personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs). This policy explains how we collect, store, use, and disclose personal information when you interact with us, including via our website, events (specifically the “Gawler Show”), and ticketing.
1. Scope
This Privacy Policy applies to:
Website visitors
Ticket purchasers via 123Tix
Competition entrants, exhibitors, sponsors, volunteers, donors, staff, and committee members
2. Personal Information GAHFS Collect
GAHFS may collect:
Name, date of birth, postal and email addresses, telephone number
Credit card or bank details (only as required for ticketing or payments)
Details submitted through online forms, surveys, applications, or competitions
3. How GAHFS Collect Personal Information
Personal information is collected when you:
Purchase tickets via 123Tix, our official ticketing provider
Submit information through the Gawler Show website
Contact us by email, phone or other means
4. Ticketing Provider – 123Tix
All online ticket sales are processed securely through 123Tix.
Personal and payment information provided during ticket purchases is collected and handled in accordance with 123Tix’s Privacy Policy and Terms and Conditions.
GAHFS does not store credit card details.
5. How GAHFS Use Personal Information
GAHFS use personal information to:
Process ticketing, entries, sponsorships, memberships, and donations
Respond to enquiries
Administer competitions, exhibits, volunteers and sponsorships
Communicate important event or GAHFS-related information
Conduct research, marketing, or community engagement
Comply with legal and regulatory requirements
6. Disclosure of Personal Information
GAHFS may disclose personal information to:
123Tix for ticketing and entry management
Contractors or partners assisting with the organisation and operation of the Gawler Show
Contractors providing IT, marketing, or other services
Regulatory authorities where required by law
GAHFS do not sell or rent personal information to third parties.
8. Storage and Security
GAHFS take reasonable steps to protect personal information from misuse, loss, or unauthorised access, including:
Physical security of records
Restricted access to staff and committee members who need the info
Technological safeguards such as firewalls and antivirus software
9. Direct Marketing
Marketing communications may be sent with consent via email, mail, or SMS
Individuals can unsubscribe or opt-out at any time
All marketing communications comply with the Australian Spam Act 2003
We may use information for targeted or behavioural advertising, consistent with privacy laws
10. Retention
GAHFS retain personal information only as long as needed for operational or legal purposes, then securely destroy or anonymise it.
11. Third Party Links
GAHFS – Gawler Show website may link to third-party sites. GAHFS is not responsible for the privacy practices of third parties and encourages you to review their policies.
12. Confidentiality
Committee members, staff, and volunteers are required to maintain confidentiality of restricted or sensitive information, in accordance with internal governance and legal obligations.
13. Accessibility
GAHFS is committed to making our website and services accessible. Contact us for assistance if you experience accessibility issues.
14. Access, Correction and Enquiries
You may request access to, or correction of, your personal information or make a privacy enquiry by contacting:
Gawler Agricultural, Horticultural & Floricultural Society Inc.
PO Box 116
Gawler SA 5118
[email protected]
(08) 8523 1477
We aim to respond within 14 days.
15. Complaints
If you believe your privacy has been breached, contact the Secretary as above. Complaints will be acknowledged and handled within 14 days. If unresolved, complaints may be directed to the Office of the Australian Information Commissioner (OAIC): www.oaic.gov.au